Encrypted exchange
Files are encrypted with AES-256 at rest and travel over TLS 1.3. Keys are managed in an EU-resident HSM-backed store and rotated on a fixed schedule — not by hand.
Secure document exchange · Built and hosted in the EU
Document exchange without the email attachments.
Vaultline gives professional services firms a controlled place to send, receive and review confidential documents — with granular permissions, expiring links and a complete audit trail behind every file. No mailbox limits, no forwarded copies, no wondering who opened what.
AES-256 at rest, TLS 1.3 in transit
EU-only data residency
ISO 27001 & SOC 2 Type II
01 — Share purchase agreement (draft 7)
View only
02 — Financial statements 2023–2025
Download
03 — Employment contracts (bundle)
Restricted
Activity — 412 events this week
Export
Illustrative interface
Trusted by professional services firms across Europe
Lindqvist & Roos
Meridian Audit Partners
Harbour Lane Advisory
Nordvik Health
Baltic Construct Group
Aalto Kivinen
Why firms move off email
Confidential documents deserve better than an attachment
Email was never designed to carry privileged material. Vaultline replaces the attachment with a controlled exchange that you can govern, evidence and revoke.
Granular permissions
Decide per person, per folder and per file: view, download, print or nothing at all. Change your mind at any point and the access disappears — including on files already delivered.
Complete audit trail
Every upload, view, download, permission change and expiry is written to an append-only log with actor, timestamp and IP. Export it as evidence whenever a regulator, client or court asks.
No attachment size limits
Send a single file up to 100 GB, or a 4,000-document bundle, without touching anyone's mailbox quota. Recipients get a link, not a payload.
How it works
Three steps, no software for your counterparties
Step 1
Create a room
Spin up a secure room from a template — due diligence, disclosure, audit request, tender. Folder structure, permission tiers and retention rules come pre-set.
Step 2
Invite the right people
Add counterparties by email address or domain. Assign a role, set an expiry date, and choose whether documents can leave the room at all.
Step 3
Watch, evidence, close
See who read what and for how long. When the matter closes, archive the room to a sealed record or let the retention policy dispose of it automatically.
2,400+
Professional services firms
41
Countries served from EU regions
18.6M
Documents exchanged in 2025
99.98%
Rolling 12-month uptime
Built for regulated work
Evidence, not assurances
When a client asks who saw a document, "we think only the deal team" is not an answer. Vaultline is designed so the answer is a timestamped record you can hand over.
- Append-only activity log covering every object in the account
- Per-recipient dynamic watermarking on view and print
- Retention schedules that dispose on time, with a disposal certificate
- Legal hold that overrides deletion until a matter closes
- SAML SSO, SCIM provisioning and enforced MFA on Enterprise
“We used to run disclosure through a shared mailbox and a courier for anything over 20 megabytes. Now the bundle sits in one room, the other side's access expires when the deadline passes, and I can produce the access log without asking IT for anything.”
Illustrative client account.
Ready to stop sending attachments?
Talk to our team about a workspace for your firm, or start with a 14-day evaluation on the Team plan.