Careers

Small team, unusually serious about the boring parts

Fifty-eight people across nine EU countries, building software that law firms, auditors and advisers trust with their clients' most sensitive documents. If the phrase "defensible disposal" makes you curious rather than sleepy, you may like it here.

How we work

We are a product company with a compliance-shaped conscience. That means we ship deliberately: changes to the permission model or the audit trail go through review by someone who was not in the room when it was designed, and we would rather be a fortnight late than quietly wrong about who can see a document.

Most of the team works from Tallinn two or three days a week; about a third are fully remote across the EU. We do not run a follow-the-sun on-call, and we do not expect evening work — the security on-call rota is compensated and deliberately shallow.

We write things down. Decisions live in short documents rather than in meetings, and our internal documentation is the same documentation we hand to auditors. It is a good forcing function.

What we offer

  • Competitive salary benchmarked twice yearly against EU market data, with bands published internally.
  • Share options for every permanent employee, with a ten-year exercise window.
  • Thirty days of annual leave plus Estonian public holidays, or your local equivalent.
  • A learning budget of €2,000 a year, and conference travel when you are speaking or genuinely learning.
  • Private health cover, a home office allowance, and hardware you choose.
  • Two company-wide weeks in Tallinn each year, with travel and accommodation covered.

Hiring process

An introductory call, a technical or craft conversation, a practical exercise done on our time rather than yours over a weekend, and a final conversation with a founder. Four steps, normally within three weeks. We give a decision either way, with reasons.

Placeholder image of the Vaultline engineering floor

Equal opportunity

Vaultline hires on the basis of capability and fit for the role. We do not discriminate on grounds of age, disability, gender identity or expression, marital status, nationality, race, religion, sex or sexual orientation. If you need an adjustment at any point in the process, tell us and we will make it — it will not count against you.

No open role that fits?

Write to careers@fileshare-portal.com and tell us what you would want to work on. We read everything and keep good speculative applications on file for six months, with your consent.

Open roles

Five positions open right now

All roles are permanent and based in the EU. We can sponsor relocation to Estonia and support the process for candidates already holding the right to work in the EU.

Senior Backend Engineer — Storage

Own the storage and encryption path: object lifecycle, key management, and the disposal machinery behind retention policies. You will spend real time on the unglamorous question of what it means for a document to be genuinely gone.

  • 6+ years building backend systems in Go, Rust or Java
  • Comfortable reasoning about durability, consistency and failure modes
  • Interest in applied cryptography — you do not need to be a cryptographer
  • Willingness to write the runbook as well as the service
Engineering Tallinn or remote (EU) Full-time
Apply by email

Security Engineer — Detection & Response

Join a small security team to build detection coverage across the platform, run the on-call response rota, and take a leading role in our tabletop exercises and incident retrospectives.

  • 4+ years in security engineering or incident response
  • Practical detection engineering — you have written and tuned rules that fired in anger
  • Familiarity with EU regulatory expectations around breach notification
  • Clear writing under pressure; incident comms matter as much as the fix
Security Tallinn or remote (EU) Full-time
Apply by email

Product Designer

Design for two very different users: the professional who lives in Vaultline daily, and the counterparty who will use it exactly once and must not need help. Permission models are hard to make legible — that is most of the job.

  • Portfolio showing complex, information-dense B2B interfaces
  • Comfortable designing states, edge cases and empty screens, not just happy paths
  • You prototype in the browser or work closely with someone who does
  • Accessibility treated as a requirement rather than a review step
Product Tallinn (hybrid) Full-time
Apply by email

Customer Success Manager — DACH

Own onboarding and ongoing relationships for our German-speaking customers, mostly law firms and audit practices. This is a consultative role: you will spend more time on records schedules and permission design than on renewals.

  • Native or near-native German plus fluent English
  • Experience with professional services firms, ideally legal or audit
  • Patience for procurement, security questionnaires and IT review cycles
  • Based in Germany or Austria with the right to work there
Customer Success Remote (Germany or Austria) Full-time
Apply by email

Compliance Analyst

Support the compliance programme end to end: evidence collection for ISO 27001 and SOC 2, customer security questionnaires, sub-processor due diligence, and keeping our Article 30 records genuinely current rather than nominally current.

  • 2+ years in compliance, audit or data protection
  • Working knowledge of GDPR and at least one of ISO 27001 or SOC 2
  • Meticulous about evidence and comfortable chasing engineers for it
  • Estonian or Finnish an advantage, not a requirement
Legal & Compliance Tallinn (hybrid) Full-time
Apply by email

Not looking, but curious about the product?

We are always happy to talk to people who care about how confidential documents move between organisations.